This Privacy Notice describes how Alfa Laval handles personal data you submit when applying for a job. Please read this document carefully to understand how Alfa Laval uses and protects the information you provide.
Please note, that we do not accept applications sent via e-mail or other forms of communication.
Alfa Laval AB is the controller for the information we collect and process about you for recruitment purposes. The relevant lead supervising authority for Personal Information collected through our website https://www.alfalaval.com is the Swedish Data inspection Authority, https://www.datainspektionen.se/. Personal information will only be collected and/or processed by Alfa Laval in accordance with applicable privacy laws.
The information about you we may collect, hold and process is set out below:
We may also collect and process the following personal information:
This information will have been provided, or will be provided, by you directly or by a third party who we work with, such as employment business or agency. In the case of references, these will be from your previous employer. Please note, you are responsible for obtaining references consent before providing personal information such as name and contact information.
Medical information may be supplied by a third party such as your GP, Consultant or Occupational Health. The outcome of criminal record checks and security clearance checks, where relevant, will be supplied by external service provider applicable to the placement.
The Personal data is collected to facilitate the recruitment process and used for anonymised reporting purposes.
The information under (A) above may be used as follows:
The information under (B) above may be used as follows:
Personal Data is entered as part of an application and is stored in our database, and any information is available to an applicant to ‘reuse’ as part of a future application.
In the event of your application resulting in an offer and your acceptance of a position at Alfa Laval, your personal information will be stored and maintained by Alfa Laval according to “Data Privacy Global Policy and Guidelines for Human Resources”
In the event of your application is unsuccessful, your personal information may be stored in our talent portal for future job opportunities with Alfa Laval. By submitting an Application, we ask for your consent to store your information in our Talent Pool for future references.
We will rely on your consent to process the information marked with an * above which is collected at the outset of the recruitment process.
Information and documentation to establish your right to work is processed by us as we are legally obligated to do so.
In respect of medical information, our basis for processing this category of personal data will depend on the circumstances, but will usually be for one of the following reasons: it is necessary to protect health and safety, or to prevent discrimination on the grounds of disability, or where applicable, you have provided your explicit consent, as directed by art. 9 of the GDPR.
Information in relation to criminal record checks, which are relevant for certain positions, will be processed on the basis that we comply with the applicable law. In certain instances, we may require your consent.
Once a position has been found for you, we will process your personal data, including financial information, for the purpose of you entering into a contract to fulfil your role and to enable us to pay you, depending on the specific contractual arrangements and circumstances.
For the purposes of paying you, where relevant, we are legally obliged to provide information to applicable Tax Authorities, Pension Scheme providers, insurance providers.
Once a placement has been secured, we may also process your data on the basis of our legitimate interests i.e. for administrative purposes.
Additional information concerning Alfa Laval's processing of personal data belonging to its employees will be forwarded separately.
Access to your information is limited to Alfa Laval employees involved in the recruitment process, depending on the circumstances of the case, authorized third parties such as agencies and IT administrators assisting Alfa Laval in the recruitment process may also be provided access to your information.
You have rights as an individual which you can exercise under certain circumstances in relation to your Personal Data that we hold. These rights are to:
If you want to exercise one of these rights, please register your request here
You may at any time request to withdraw a consent where consent constitute the lawful basis of our collection and processing of your Personal Data. You could either login your candidate home page with the account that you register during application process then select “withdraw my application” , or request to “ withdraw my consent” here. Once we have received notification that you have withdrawn your application, we will no longer process your information for the purpose(s) to which you originally consented unless there are compelling legitimate grounds for further processing which override your interests, rights and freedoms or for the establishment, exercise or defence of legal claims.
We implement and maintain appropriate technical and organizational security measures designed to protect your personal data against accidental, unlawful or unauthorized destruction, loss, alteration, access, disclosure or use.
Alfa Laval is a group of companies that operates globally, your data may be processed outside of the country in which your personal data was originally collected. Those countries may not have the same level of privacy and data protection laws as those required within Alfa Laval which is based on EU/EEA data protection law.
Your data might therefore be used globally in connection with the recruitment process by Alfa Laval. We will always ascertain that a legal basis exist, and a relevant safeguard method for such data transfer so that your Personal Data is treated in a manner that is consistent with, and respects the EU laws and other applicable laws and regulations on data protection In certain instances we may rely solely on your consent to export data to a recipient outside of the EU/EEA.
Your personal data held in our global recruitment platform (Server located in Ireland) will be accessible to all recruiters in Alfa Laval, both inside and outside the EU and the EEA (European Economic Area). To increase visibility of your profile in the global platform, you may choose to allow our global team of recruiters to access your personal data. Please note that allowing global access will entail transfer, and/or allowing access to your personal data to parties and/or individuals residing outside of the EU/EEA. Alfa Laval works towards achieving uniform codes of conduct throughout our organization; however, sharing (personal) data outside the EU/EEA may entail increased risks of the integrity of your data by virtue of local legislation in countries/states outside of the EU/EEA.
We will only retain your Personal Data for as long as necessary to fulfil the purposes for which it was collected and processed, including for the purposes of satisfying any legal, regulatory, accounting or reporting requirements.
If you do not get the job, your application including your personal data will be kept in the Alfa Laval portal for a period of 1 year after completion of recruitment, as per Alfa Laval Corporate retention guideline unless you resident in one of countries listed below. You will find more information in below table with country specific needs according to local practice or legislation.
|Country||data retention period after completion recruitment||data retention period in candidate tool|
|Germany, Austria, Switzerland, United Kingdom||6 months||1 years|
|Sweden, Finland ,France||2 years||2 years|
|United States of America||4 years||4 years|
|All other countries||1 year||1 year|
After retention period, we require a renewed consent in order to maintain your profile. Your profile, including all personal data will be removed/deleted unless the consent is renewed. You may at any time withdraw your consent for the purposes stated above, please request here.
If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to the lead supervising authority, the Swedish Data inspection at email@example.com.
This Privacy Notice may be changed by us at any time, to reflect changes in our processing practices and any relevant privacy legislations.
Please address any questions, comments and requests regarding our data processing practices here.
The personal data you provide in your application and as part of the recruitment process will only be held and processed for the purpose of the current and any future selection processes of the Alfa Laval and in connection with any subsequent employment or placement, unless otherwise indicated. Your data will be retained only for as long as is permitted by applicable law legislation and then destroyed (or anonymized).
By submitting your personal data and application, you:
(1) declare that you have read, understood and accepted the statements set out in this data protection clause;
(2) are declaring that the information given in the application is complete and true to the best of your knowledge, and understand that deliberate omissions and incorrect statements could lead to your application being rejected or to your dismissal;
(3) are giving your consent to the processing of the information contained in this application and any other personal data you may provide separately in the manner and to the extent described; and
(4) are authorising the Alfa Laval to verify or have verified on their behalf all statements contained in this application and to make any necessary reference checks.
(5) are authorising Alfa Laval to keep your personal data in the event your application is not successful in our candidate pool in order for us to contact you in case of future job opportunities with Alfa Laval. We will retain such personal data in accordance with applicable retention period as stated in section 11, afterwards your record will be deleted.
This notice was published on 5th Nov 2019